Cost control, policy enforcement and traveller comfort - in one platform. Approval workflows, expense exports and traveller profiles for finance, HR and admin teams.
Smart corporate travel booking tool sits at the intersection of supplier connectivity, distribution and the operational tools your team actually uses every day. Cost control, policy enforcement and traveller comfort - in one platform. Approval workflows, expense exports and traveller profiles for finance, HR and admin teams.
adivaha® powers more than 2,400 travel brands across 120+ countries, with engineering teams in India and Europe and 200+ pre-integrated supplier connections. We are an Amadeus Global CAP Licence holder and ISO 9001:2015 certified. The platform you read about on this page sits inside the same connected core that powers booking engines, agent portals, mobile apps, gift cards, loyalty programs and AI automations across every product line we ship.
This page is part of adivaha®’s broader travel-tech catalogue covering flights, hotels, holiday packages, transfers, activities, gift cards, loyalty, corporate travel, mobile apps and AI automations. Customers typically start with one product and layer on the rest as they grow - everything sits on the same supplier pool, the same payment rails, the same customer wallet and the same audit log so adding a new module never means a re-platform.
A corporate travel desk with policy controls, approvals, expense capture and reporting for company employees. The platform is built for the operational reality of travel - cancellations, refunds, credit shells, supplier reconfirmations, multi-currency settlement, GST on commission vs principal sales, ADM/ACM handling - all of it modelled as first-class concepts rather than afterthoughts. That’s the difference between travel-tech that scales and a generic SaaS product retrofitted for travel.
Most adivaha® customers go from contract to first production booking in 2-3 weeks. The path is short because the hard parts are already done: supplier credentials are pre-provisioned, the booking flow is tested end-to-end, payment gateways are integrated, and the white-label theming sits behind a config flag. Your team focuses on the parts that are actually unique to your business - brand, audience, market positioning, supplier contracts - instead of rebuilding a booking engine from scratch.
Beyond the speed-to-launch advantage, customers stay on adivaha® because the platform compounds. Every supplier we add, every payment rail we wire in, every AI capability we ship lands automatically for everyone on the platform - not as a paid upgrade, not behind an enterprise tier. The roadmap moves the entire customer base forward together. That’s how a small agency in 2023 ends up with the same supplier coverage as a multi-country OTA in 2026 without ever touching the integration code themselves.
The architecture, the integration approach and the operational model behind every production deployment.
A 200+ supplier pool sits behind a single, normalised contract. Search results stream back from parallel calls so users see partial results immediately rather than waiting for the slowest provider. When a supplier ships a breaking change - an NDC update, a rate-plan reorganisation, a deprecated endpoint - we absorb it in our adapter layer so your code never has to.
Your domain, logo, colours and store-listing copy are wired in by our delivery team. The white-label storefront ships in 2-3 weeks for most customers. Custom UI work or unusual payment requirements may extend the timeline, but we’ll be upfront about exactly what changes the schedule.
Run a customer-facing site and a B2B agent portal from one platform with role-based access, separate fare displays for retail and trade, KYC for sub-agents, commission tiers and credit-shell management. Markups apply per supplier, per product, per agent, per market - with stacking rules and override priority.
Cards, UPI, wallets, BNPL and FX flow through the same checkout. adivaha Pay reconciles transactions automatically against bookings; one escrow covers every supplier so the customer payment, your markup and the supplier cost are tracked in a single ledger. UPI integration ships out of the box for Indian markets.
Conversational booking assistants, support auto-resolution, invoice generation and anomaly alerts run on top of adivaha AI. Every AI action that touches money, contracts or customers waits for human sign-off, and every action is logged with full audit trail. PII is redacted at the edge before reaching any LLM.
Native mobile apps on iOS and Android share the same backend. Public REST APIs expose everything the storefront uses, with OpenAPI 3.1 specs, Postman collections, SDKs in five languages and HMAC-signed webhooks for booking and refund events.
The features that look small on a demo but compound into real margin advantage when you’re running production traffic month after month.
Per-grade flight class, hotel star and per-diem rules.
Why it matters: Without this you’d be paying engineering or operations cost every month to do the same work manually - a hidden tax that grows with your booking volume. The platform absorbs that cost so your team doesn’t have to.
Multi-step approval with WhatsApp / email notifications.
Why it matters: This is the kind of feature most platforms charge as an enterprise add-on. It ships standard with adivaha® because it’s how a real travel business actually operates.
OCR receipt capture and travel-vs-actual reporting.
Why it matters: Customers who lean on this consistently outperform peers on conversion, supplier mix and reconciliation accuracy. The compounding shows up in margin within a quarter or two.
API contracts stay supported for at least 12 months after the next major version ships. Suppliers churn, regulations change, but your code keeps working.
Why it matters: It’s built around an open contract, so you can extend it without waiting for a vendor release cycle. When your business shifts, the platform shifts with you.
Logs, traces, latency, error rates and rate-limit usage available per API key, per environment. No more guessing why a request failed yesterday.
Why it matters: The audit trail and rollback story make it safe to use even on money-affecting flows. Compliance teams love it; finance teams stop double-checking exports.
Sandbox keys issued within 24 hours with realistic test data. Same code as production so what you build there works in production unchanged.
Why it matters: It scales linearly with traffic - no surprise re-architecture when you 10x volume. The same API call that works at 100 RPS works at 1000 RPS.
The same platform powers solo agencies running their first online booking flow and multi-country OTAs processing thousands of transactions per day.
Launch a fully-branded portal without a tech team. Pre-integrated suppliers, white-label storefront, simple admin and payment gateway included. Most solo agencies go live in under three weeks and start booking the same day.
Run a B2C site and a B2B sub-agent portal from one platform. Onboard sub-agents with KYC, set commission tiers per agent, manage credit limits and view per-agent sales from a clean host-agency dashboard.
Multi-currency, multi-language, multi-tenant by design. Localised fares, taxes and payment methods per market with consolidated reporting at HQ. Same engine across web, mobile, agent portal and partner APIs.
Hotel contracting, allotments, transfer management, supplier extranet and ground operations from one suite. Distribute your DMC inventory to OTA partners through a unified XML/JSON API.
Approval workflows, travel policy enforcement, expense and invoice management, cost-centre tagging and real-time spend reporting. Built for finance, HR and operations leaders.
Branded gift store, B2B corporate gifting portal and earn-and-burn loyalty program on a single connected backbone. Plug into the same wallet your travel customers already use.
A clear hand-off model so your team knows exactly what happens at every phase - no surprise dependencies, no vendor-side mystery work.
We map your existing flows, supplier preferences, payment requirements and target markets. The output is a scoped delivery plan with explicit timelines, deliverables and ownership boundaries between your team and ours.
Sandbox keys, API documentation access, supplier credential requests and payment gateway onboarding all kick off in parallel. Your engineering team can start building integrations immediately.
Branding, UI customisation, currency setup, tax rules, markup rules, agent tiers and policy enforcement get wired in. Most of the customer-visible work lands here.
End-to-end testing on real supplier sandboxes, payment flow validation, edge-case handling and a controlled soft launch. We catch the issues that only show up under real traffic.
Full launch, dedicated success-manager access for 30 days, then standard support. New APIs, AI capabilities and supplier integrations land automatically as we ship them - no migration projects.
Building it yourself looks cheaper on Day 1 and starts looking expensive by Quarter 3. Here’s why almost every team eventually moves to a platform.
The seductive part of building your own travel platform is that the initial scope feels containable. You need flight search, hotel search, a checkout flow and a booking confirmation page. Estimate three engineers for six months and you have an MVP. The trap is that the MVP isn’t the expensive part. The expensive part is the next eighteen months of maintaining supplier connections, handling regulatory changes, supporting refunds and cancellations across edge cases, and answering customer questions about why their voucher hasn’t arrived.
Travel-tech operations cost scales linearly with booking volume on a homegrown stack. Every new supplier is an integration project. Every regulatory change in a new market is a code release. Every booking edge case eventually becomes a finance reconciliation ticket. Your engineering team becomes a maintenance team. Your roadmap stops being about competitive features and starts being about keeping the lights on. Six quarters in, the calculation that made build-it-yourself look attractive has completely flipped.
A purpose-built platform changes the calculation by socialising those operational costs across hundreds of customers. The supplier integration we did last year benefits every customer who needs that supplier this year. The regulatory patch we shipped to handle a new tax regime applies to every customer in that market. The fraud rule we tuned based on patterns across 50 million API calls is available to every customer the day we ship it. None of that is true on a homegrown stack.
adivaha® runs the platform as a continuously improving asset on behalf of our customers. Releases land monthly. Supplier coverage grows quarterly. Compliance updates ship as soon as the regulator publishes them. Your team focuses on the parts of your business that are actually unique to your customers - brand, audience, market positioning, supplier negotiations - rather than the parts that look the same as every other travel business’s plumbing.
Three deployment patterns we see most often - pick the one that fits your business and adapt as you scale.
One product, one currency, one supplier mix per category. Branded portal on your own domain. Sandbox for testing, production for live. Most solo agencies start here, ship in 2-3 weeks and process their first few hundred bookings within the first month.
B2C site plus B2B sub-agent portal sharing one supplier pool. Dynamic markups per agent group, credit limits, KYC, agent reports and per-agent statements. Multi-currency for cross-border markets.
Multi-tenant deployment with regional branches, local payment rails, language packs and per-market fare displays. Consolidated reporting at HQ rolls up everything automatically.
The point of these patterns isn’t to box you in - it’s the opposite. Customers move between them as their business shifts. We’ve had a Starter customer become an Enterprise customer in 18 months without ever changing platforms. The deployment model is fluid because the underlying platform is the same; you’re only ever toggling configuration, never re-platforming.
Security and compliance treated as platform-level concerns, not individual customer add-ons. The standards your CISO will ask about, ready before they ask.
Security at adivaha® starts at the architecture level. The platform is multi-tenant by design with strong row-level isolation at the PostgreSQL primary, encrypted at rest and in transit. Customer data lives only in the tenant it belongs to. Payment information flows through PCI-compliant tokenisation layers and never reaches our infrastructure in raw form. Webhook payloads are HMAC-signed so your receivers can verify authenticity before processing.
Application-level security follows OWASP guidelines as a baseline, with annual third-party penetration tests audited for findings and remediation. Granular role-based access control lets you slice permissions per module, per action and per data scope. SSO via SAML or OIDC is available on enterprise plans. Every change to your data is logged with attribution - who did what, from which IP, at what time - with the audit log retained for the duration of your contract.
For the regulatory side, we support GDPR, India’s DPDP Act and equivalent regional frameworks across the markets we serve. Personal traveler data is collected for the minimum necessary purpose, retained only for the necessary duration, and never used for upstream model training in our AI features. Combined with our Amadeus CAP Licence, ISO 9001:2015 and 99.9% uptime SLA, the credential package is what most enterprise procurement teams expect to see before they sign.
The platform-level choices that look small at evaluation time and pay back over years of running production traffic.
1. A normalised search response across every supplier. Whether the result comes from Amadeus, Sabre, an LCC partner or a hotel bedbank, your storefront sees the same shape. No supplier-specific code paths in your app, no edge cases you discover only when a new supplier ships a different format.
2. Idempotent booking confirmations from Day 1. Double-clicks, network retries and webhook redelivery never create duplicate tickets. Booking IDs are deterministic on the server. Your reconciliation always matches your customer-facing confirmations - even when something glitches mid-transaction.
3. Audit logs on every change, attributable to a user or token. Compliance teams stop asking for special exports. Disputes get resolved with the actual record of what happened. The audit log is part of the platform, not a paid add-on bolted on for enterprise customers.
4. Webhook delivery with retries, signatures and dead-letter queue. When your endpoint goes down, our retries don’t lose events. When you finally come back online, we replay the queue. HMAC signatures let you verify every payload is genuine before processing.
5. Sandbox identical to production at the code level. Not a stripped-down preview environment. Same code, same logic, same edge-case behaviour - only with test supplier credentials and isolated payment routing. What you build in sandbox works in production unchanged.
Corporate travel is different from leisure: there are policies to enforce, approvals to route, expense codes to capture and travellers to keep safe. Generic OTAs aren't built for that workflow.
adivaha® Corporate Travel Booking Tool brings policy, approval, traveller-safety and expense reporting into one self-service platform - on top of the same booking inventory that powers our white-label OTA.
Define class limits, max prices, allowed airlines/hotels and trip-purpose rules. Out-of-policy bookings flag automatically.
Multi-step approvals routed by department, cost centre or trip cost - with mobile sign-off.
Loyalty numbers, passport expiry, dietary preferences and emergency contacts stored securely.
Capture cost centres, project codes and tax categories at booking; export to your finance system.
Real-time traveller-tracking dashboard for HR and security teams during travel.
Spend by department, supplier, route and traveller. Full audit trail for finance and compliance.
Travellers book the trip themselves within policy; admins step in only on exceptions. Approval routes, traveller profiles and expense codes are pre-applied automatically.
Global business travel is a $1.4 trillion industry. Even after pandemic-driven disruption, business travel has bounced back to 90%+ of pre-2020 levels and is growing 5-7% annually. Yet the technology serving this category remains stuck in the past. Most corporate travel runs on legacy GDS-based booking tools (Concur, Egencia, KDS, Cytric) designed in the 2000s, retrofitted with mobile apps and OTA-style search but fundamentally still legacy systems. New-generation tools like TripActions (now Navan), TravelPerk, Spotnana and Lola are reshaping the category, but adoption among mid-size corporates remains limited.
The reasons corporate travel software is so different from leisure software are structural. First, every booking touches multiple stakeholders - the traveller wants comfort and convenience, the manager wants approval visibility, the finance team wants cost-centre allocation, HR wants duty-of-care safety, procurement wants supplier-rate enforcement, the CFO wants spend visibility. A booking tool that satisfies only the traveller fails the org. Second, corporate travel involves deeply contextual rules - travel policies vary by department, by employee level, by trip purpose, by destination risk-rating - that consumer-OTAs simply don't handle. Third, expense management, finance integration, VAT reclaim and audit trails are mandatory for corporate-travel software but absent from leisure tools.
adivaha's Corporate Travel Booking Tool is purpose-built for these requirements. Policy engine enforces rules at search and booking time - travellers see only in-policy options first, with explicit "out-of-policy with reason" flow for exceptions. Multi-step approval workflows handle the manager / department-head / CFO sign-off chains for trips above certain spend thresholds. Traveller profiles centralise loyalty numbers, passport details, dietary restrictions and emergency contacts. Duty-of-care dashboards show every employee's travel status in real time - critical when a natural disaster, civil unrest or pandemic affects a destination.
For mid-size corporates (50-500 employees, $500K-$5M annual travel spend), the alternative to dedicated corporate-travel software is using a TMC (Travel Management Company) like American Express Global Business Travel, BCD Travel or CWT. TMCs offer human-managed travel desks but charge transaction fees ($25-$100 per booking) plus annual management fees ($50K-$500K). For corporates with predictable travel patterns and trained admin teams, self-service tools like adivaha's Corporate Travel Booking Tool typically save 50-70% over TMC fees while giving better visibility and policy control. Larger enterprises often run hybrid models - self-service for 80% of routine travel, TMC for complex multi-stop international trips.
The ROI math for switching to dedicated corporate-travel software is compelling. A typical 200-employee company with $1.5M annual travel spend saves $150K-$300K annually through better policy enforcement (10-20% spend reduction), $50K-$100K through reduced TMC fees, and another $30K-$80K through automated expense reporting reducing finance team workload. Total annual savings of $230K-$480K against software costs of $30K-$80K means 3-15x ROI within the first year - and it compounds as the program matures.
Most corporate-travel software rollouts fail not because of technology issues but because of change-management issues. Travellers are creatures of habit - if they've been booking flights through a TMC phone call for years, they resist a self-service portal even if it's objectively better. Successful rollouts treat change management as the primary work.
The pattern that works: pilot with one department first. Pick a department where the manager is supportive (often Sales or Marketing because they travel most), train 5-10 power users, run for 30-60 days, gather feedback, refine workflows, then expand. Phase rollouts to 2-3 more departments per month. Within 6 months the company is fully migrated. Trying to roll out company-wide on day one universally fails - employees feel imposed-upon and the IT team gets overwhelmed by training requests.
Policy design is the next critical decision. Most companies make policies too restrictive (employees can't book what they need, productivity drops) or too permissive (no spend control, finance team angry). The sweet spot: policies that allow 90% of legitimate travel within rules, with a clear exception path for the 10%. The platform supports this with policy-soft-blocks (travellers see warning + can override with reason) for non-critical violations and policy-hard-blocks (cannot book) for serious violations.
Integration with finance and HR systems is where the real ROI happens. A booking that auto-populates a Concur expense report, auto-allocates to a project cost-centre, auto-syncs to the HRIS for duty-of-care tracking and auto-bills to a virtual corporate card - that booking eliminates 30-60 minutes of administrative work per trip. Multiply by 1000+ trips per year and the time savings are huge. The platform supports SAP Concur, Coupa, Workday, Oracle Fusion, Microsoft Dynamics 365 Finance, NetSuite, QuickBooks, Tally and most major ERPs out of the box.
Companies with 200-2000 employees running structured travel programs.
Fortune 500 enterprises with 5000+ employees and complex multi-region operations.
Travel Management Companies running outsourced travel for client corporates.
Companies with multiple offices needing inter-office travel coordination.
HR-led global mobility programs handling expat and long-term assignments.
Companies running Meeting / Incentive / Conference / Event programs at scale.
B2B sales orgs with field sales reps travelling 100+ days/year per rep.
Consulting firms (Big 4, MBB, niche) with consultants on weekly client visits.
Public-sector corporate travel with budget controls and compliance requirements.
Industry data from GBTA, Skift and adivaha-customer averages.
Yes. Define class limits, price caps, allowed airlines/hotels and approval rules - the system flags or blocks out-of-policy bookings.
Multi-step approvals routed by department, cost centre or trip cost. Approvers sign off on web or email/mobile.
Yes - we sync traveller profiles from your HRIS via API. SSO via SAML / Okta / Azure AD is also supported.
Real-time traveller-tracking dashboard, in-trip alerts and location-based duty-of-care reports for HR and security teams.
Direct integration with SAP Concur, Coupa, Workday, Oracle Fusion, Microsoft Dynamics and Tally for expense reporting, cost-centre allocation and reimbursement workflows. Daily exports plus real-time API sync available on enterprise plans.
Yes - configurable per traveller / per role / per trip type. Junior employees self-book within policy, executives use a dedicated travel-desk with managed-by-agent service, exception trips route to travel managers. All on one platform.
European corporates can reclaim 5-25% VAT on business travel. The platform tracks VAT-eligible spending, generates compliant tax invoices and integrates with VAT-reclaim providers (Taxback International, VATBox) for automated reclaim processing.
Detailed analytics: total spend, spend per traveller, spend per department, supplier mix, savings vs market, policy-compliance rate, traveller-satisfaction scores, average booking lead time. Helps procurement teams renegotiate supplier contracts and travel managers improve compliance.
Yes - integrate corporate-fare programs (negotiated rates between corporates and airlines / hotels) directly into the booking flow. Travellers see corporate rates first, public rates as backup. Account codes auto-populate.
Integration with virtual-card providers (Conferma, AirPlus, Mastercard In-Control) for automatic per-trip virtual card issuance with spend caps, merchant restrictions and auto-reconciliation. Reduces fraud risk and simplifies expense reporting.
