Can an employee book business travel for a colleague or a company guest?

Yes, a corporate travel portal can allow an authorised employee to book travel for a colleague or a company guest. This is useful for assistants, travel coordinators and managers who arrange trips for other people instead of asking every traveller to make their own booking.

The person arranging the trip can choose the traveller, enter the required details and select suitable flights, hotels or other services. The booking can still follow the company travel policy, payment method and approval process that applies to that traveller. Access can also be controlled so employees only arrange travel for the people they are responsible for.

Guest travel may need a different process because the traveller might not have a company login or a saved profile. Their details can be collected for the booking, but the exact information required depends on the service and the supplier. Some features, including saved preferences, approval routing and company rates, may also depend on the portal setup, connected APIs and selected plan.

Before enabling this option, check who should be allowed to book for others, how guest details will be collected and whether those bookings need separate approval or reporting.