When I settle with a supplier, can the system show me which bookings went into that invoice so I can check it is correct?

Yes, the system can show you the bookings that make up a supplier invoice so you can verify it before you pay. When a supplier sends you an invoice, you need to be certain that every charge is for a booking you actually made with them, that the prices match what you agreed, and that nothing has been charged twice. The system lets you pull up all the bookings you made with that supplier in a date range and see the amounts that were invoiced, so you can line them up against the supplier's paperwork and catch any mistakes or overcharges before settlement.

How well this works depends on the supplier and how they send their data to the system. Some suppliers feed their invoices directly into the software, which means the matching happens almost automatically and you can see at a glance what each charge relates to. Other suppliers send invoices by email or through a portal, and you will need to do more of the matching yourself, although the system still makes it easier by letting you filter and search your bookings. If a supplier's data is incomplete or formatted in an unusual way, you may find some invoices are harder to reconcile than others.

The system also keeps a record of what you actually paid the supplier for each booking, so you can compare that against the invoice line by line. This is especially useful if you have negotiated different rates for different booking types or if you have volume discounts that should apply. Check with your account manager which suppliers are already connected to send invoice data automatically, and ask whether your current plan includes the invoice reconciliation tools you need.